Long wedding banquet tables under fairy lights and chandeliers on the terrace at Huerta del Conde
Swish Soirées

Wedding Catering & Food

Wedding food ideas, menus and buffets, from sharing feasts and private chefs to paella, grazing tables and cakes, shaped around your venue and your guests.

Menus
Tasting before you decide
Dietary needs
Planned for every guest
Service
Plated to sharing
Covers
Spain, Europe, UK
Catering

Wedding catering your guests will remember

Great wedding food turns a celebration into an experience. We work with a trusted network of chefs, caterers and bar teams to craft menus that suit your style, your setting and your guests, from relaxed feasts to fine dining.

Wedding catering is also the largest single cost at most weddings after the venue, and the part guests talk about most. That is why we take it seriously from the start: who cooks, what they cook, where they cook it and how it reaches the table hot, on time and exactly as you imagined.

We plan catering at wedding venues in the UK, Spain, Portugal, Italy and beyond, from hotels with their own kitchens to dry-hire fincas and private villas. Browse all our wedding venues to see where we work.

A round table laid for a wedding dinner beneath an ancient olive tree at Huerta del Conde, ready for an outdoor wedding food menu
Dinner beneath the olive trees at Huerta del Conde
Explore

Catering options

From the welcome party to the last dance, food and drink for every part of the weekend.

Private Chefs

Tasting menus and relaxed feasts cooked at your villa or venue, for the wedding or the whole weekend.

Private chefs →

Hog Roast & BBQs

Generous, informal food for welcome parties, pool days and the morning after.

Hog roasts & BBQs →

Cocktail & Drink Services

Mobile bars, mixologists and drinks plans that keep service quick on a hot evening.

Cocktails & drinks →

Wedding Cakes

Cakes designed for the climate, delivered late and built to hold their shape.

Wedding cakes →
In detail

Private chefs, BBQs, bars and cakes

What each service involves, when it works best and what to plan for.

01 Villas & intimate weddings

Private chefs

A private chef changes the shape of a wedding week. Instead of marching twenty tired relatives to a restaurant the night before, you eat together at the villa, at a table you are not being hurried from, and the conversation runs as long as you want it to.

We match chefs to the kitchen they will actually be cooking in and to the way you want to eat, whether that is a relaxed Mediterranean spread for the welcome dinner or a precise tasting menu for a smaller group. Dietary requirements, staffing, hire and the clean-down are all handled before you arrive.

Best for
Welcome dinners, villa weddings, small groups
Plan ahead
Kitchen size, ovens and crockery at the villa
Good to know
Staff, hire and clean-down quoted separately
Check availability for your date →
02 Welcome parties & the day after

Hog roasts & BBQs

A hog roast or barbecue suits the second day of a wedding week far better than it suits the wedding itself, and that is usually where our couples put it. It feeds a large group generously, it works outdoors, and nobody needs a seating plan or a jacket.

The detail that matters is timing. A whole hog needs six hours or more over coals, so the fire is lit long before guests arrive and the cooking position has to be somewhere smoke will not blow across your terrace. We plan the pit, the wind direction and the serving point together, with vegetarian and vegan dishes alongside.

Best for
Welcome parties, pool days, the morning after
Plan ahead
A safe cooking spot, away from guests and smoke
Good to know
Check the venue allows open fires
Check availability for your date →
03 Drinks reception & the party

Cocktail & drink services

Drinks are where wedding budgets quietly overrun, because couples are quoted per bottle and then charged per hour. We would rather set the structure first: what is served on arrival, what runs with dinner, what happens after the speeches, and where the bar sits in relation to the dancefloor.

A well-placed bar with two servers moves faster than a long one with four, and a short, confident cocktail list pours quicker than an extensive one. We build the drinks plan around your guest numbers and the heat, which means more water and more ice than most couples first allow for. See our full wedding drinks guide below.

Best for
Welcome drinks, signature cocktails, open bars
Plan ahead
Bar position, staffing and ice
Good to know
Ask whether drinks are charged by bottle or by hour
Check availability for your date →
04 Cake cutting & dessert

Wedding cakes

Wedding cakes in a warm climate are a technical problem as much as a design one. Buttercream that photographs beautifully in an English marquee will not survive an afternoon at thirty-four degrees, which is why we talk about timings and shade before we talk about tiers.

We work with bakers who understand heat, deliver late rather than early, and build structures that hold. Bring us a photograph you love and we will tell you honestly whether it will still look like that at nine in the evening, and what to change if it will not. Dessert tables, naked cakes and cheese towers are lovely alternatives.

Best for
Every wedding, with the right design for the weather
Plan ahead
Delivery time, shade and a cool spot indoors
Good to know
Fondant and ganache cope with heat better than buttercream
Check availability for your date →
Choose your service

Styles of wedding catering

How the food reaches the table shapes the whole evening, from the pace of the speeches to how much your guests mingle.

01 Hotels, castles & formal receptions

Plated dinner

The most formal option, with every guest served the same course at the same time. It suits grand venues and traditional receptions, and keeps the timeline tight around the speeches.

Feel
Elegant, structured, classic
Best for
Formal weddings of any size
Watch for
Enough waiting staff per table
02 Fincas, villas & long outdoor tables

Sharing and family style

Big plates passed down long tables, very Mediterranean and very sociable. It gets guests talking and suits rustic and boho weddings beautifully.

Feel
Relaxed, generous, sociable
Best for
Long tables and relaxed receptions
Watch for
Table width for platters
03 Larger weddings & mixed guest lists

Wedding buffet

A beautifully styled buffet gives guests real choice and the freedom to go back for more. It handles dietary needs easily, suits big or varied guest lists and brings movement and energy to the room.

Feel
Abundant, relaxed, sociable
Best for
Large guest lists and food lovers
Watch for
Queues: plan two-sided serving
04 Drinks receptions & evening food

Food stations and grazing

Live cooking, paella pans, carving stations and grazing tables let guests help themselves at their own pace, which keeps a drinks reception or late-night party moving.

Feel
Informal, varied, lively
Best for
Mingling and evening guests
Watch for
Shade and food kept cool
05 The best of every style

Mix and match

You do not have to pick one. Some of the best wedding menus combine styles: canapés and a tapas station during drinks, a plated starter, sharing platters for the main course, then a dessert table and late-night food truck once the dancing starts.

Feel
Personal, varied, memorable
Best for
Couples who love food
Watch for
Keeping the timeline realistic
Wedding guests serving themselves from a rustic wedding buffet with carved glazed ham, salads, gratin and fresh bread
A rustic wedding buffet, styled on wooden crates
Styles of service

Which catering style suits you?

How the main styles of wedding catering compare
StyleFeelBest for
Plated dinnerFormal and elegantHotels, castles and traditional receptions
Sharing and family styleRelaxed and sociableFincas, villas and long outdoor tables
BuffetAbundant and relaxedLarge guest lists and varied diets
Food stations and grazingInformal and variedDrinks receptions and evening food
Hog roast or barbecueGenerous and casualWelcome parties and the day after
Private chefPersonal and bespokeIntimate weddings and villa weekends

Choose the style of service before the menu. It decides how long dinner takes, where the speeches fit and how relaxed the room feels.

Miriam, Wedding Planner & Coordinator
Inspiration

Wedding food ideas

Your wedding food is a chance to show your personality as a couple. These are the wedding food ideas our couples love most, many of them with a Mediterranean twist.

Wedding canapés of mini tartlets, croquettes and savoury macarons served on a gold and mirrored tray at a drinks reception
Canapés passed round during the drinks reception
Drinks reception

Canapé ideas

  • Jamón carving Iberian ham sliced to order by a cortador
  • Gazpacho shots chilled, refreshing and naturally vegan
  • Croquetas and arancini easy to eat standing up
  • Prawn and chorizo skewers a crowd pleaser straight off the grill
  • Burrata crostini with tomato, basil and good olive oil
Buffet

Wedding buffet food ideas

  • Giant paella pans cooked in front of guests, seafood, meat or vegetable
  • Carving station slow-roast lamb, porchetta or a whole hog roast
  • Mediterranean salad table heritage tomatoes, grilled vegetables, mezze and breads
  • Tagines and slow cooks generous, colourful and easy to keep warm
  • Dessert table tarts, pavlovas and fruit in place of a plated pudding
Stations & late night

Fun food stations

  • Grazing table cheeses, charcuterie, fruit and breads to linger over
  • Oyster and seafood bar a touch of glamour by the sea
  • Gelato cart the perfect cool-down on a hot evening
  • Churros and chocolate a sweet favourite after midnight
  • Food trucks wood-fired pizza, burgers or bocadillos for the dancefloor

Planning a relaxed party the night before? See our hog roasts and BBQs or book a private chef.

Wedding drinks

From welcome drinks to the last cocktail

Drinks set the mood from the moment guests arrive. We plan the bar, the wine and the toast around your timings, your guests and the weather, rather than a bottle count from a price list.

Planning the bar

Wedding drinks, planned properly

A good drinks plan follows the shape of the day. Something cold and sparkling straight after the ceremony, cocktails through the drinks reception, wine with dinner, champagne or fizz for the toast, then a fully stocked bar for the party.

The venue decides how you buy it. Hotels and catered estates usually sell drinks packages by the hour or per guest. At dry-hire fincas and villas you can often supply your own wine and spirits and hire a staffed bar, which gives more choice and often better value.

Warm evenings change the numbers. Guests drink more water and long drinks, bars get through far more ice than expected, and white wine and fizz need proper chilling. For mobile bars and mixologists, see our cocktail and drink services.

Colourful wedding cocktails garnished with orange, pineapple, strawberries and passion fruit on a welcome drinks display
Signature cocktails for the drinks reception

Welcome drinks

Chilled fizz, Pimm's, a spritz or sangria handed out as guests leave the ceremony, with homemade lemonade and plenty of water.

Signature cocktails

Two or three cocktails named after you, served from a mobile bar by mixologists who keep the queue moving.

Wine service

Local wines chosen to match your menu, poured at the table by waiting staff, with champagne, prosecco or cava for the toast.

Gin and tonic bar

Balloon glasses, local and premium gins, craft tonics and garnishes from citrus peel to juniper and rosemary.

Coffee and late night

An espresso bar after dinner, espresso martinis for the dancefloor and a round of shots when the party reaches its peak.

Alcohol-free options

Proper mocktails, alcohol-free fizz and beer, and water stations, so every guest has something special to drink.

Bar options

Ways to run your wedding bar

How the main wedding drinks options compare
OptionHow it worksBest for
Drinks packageA set price per guest for agreed drinks over a fixed number of hoursHotels and catered venues
Open bar by the hourUnlimited drinks from a chosen list, extended an hour at a timeLong parties and big dancers
Your own drinks, staffed barYou buy the wine and spirits, we hire bar staff, glassware and iceDry-hire fincas and villas
Mobile cocktail barA styled bar with mixologists, often for the drinks receptionSignature cocktails and wow factor
Cash or tab barGuests buy their own, or a tab runs to an agreed limitLate night after a package ends

The drink most often underestimated at a summer wedding is water. We put it on every table and at every bar, and the party lasts longer for it.

Miriam, Wedding Planner & Coordinator
The whole weekend

Wedding food from welcome to farewell

A destination wedding is rarely just one meal. This is how couples usually feed their guests across the weekend, often with the same team for consistency.

1

Welcome party

A hog roast, barbecue or tapas evening the night before, so guests meet over relaxed food.

2

Drinks reception

Canapés, fizz and a signature cocktail after the ceremony, with plenty of water.

3

Wedding dinner

Plated or sharing, timed around the speeches, with every dietary need on the right plate.

4

Late-night food

Something hot and simple around eleven, from mini burgers to churros, to keep the party going.

5

Farewell brunch

A slow brunch or pool lunch the next day, before everyone heads to the airport.

Cooking at your venue

Your venue decides more than you expect

A hotel or estate with an in-house kitchen makes life simple. A dry-hire finca or private villa means the caterer brings a field kitchen, staff, crockery, glassware and often power, and all of that needs planning with the venue in advance.

Heat matters too. In summer, menus need to suit warm evenings, cold dishes need proper refrigeration, and buttercream cakes and chocolate need shade and a late delivery. We plan menus with chefs who cook in this climate every week and know what holds up.

Wedding guests dining outdoors at Finca Monasterio beneath strung festoon lights and chandeliers
Dinner under the lights at Finca Monasterio
Simplest Hotels and catered estates

In-house kitchen

  • Kitchen, chefs and staff already on site
  • Crockery, glassware and linen included
  • Menus priced per guest as a package
  • Usually you must use their caterer
  • Less freedom over the menu and drinks
Dry-hire fincas and private villas

Bring your own caterer

  • Free choice of chef, menu and style
  • Bring your own wine and drinks
  • Ideal for sharing feasts and private chefs
  • Field kitchen, power and water to plan
  • Crockery, glassware and staff hired in
Wedding catering budget

Average wedding catering costs

Most caterers and venues price weddings per guest. The figure moves with the style of service, the number of courses, how many hours of drinks you choose, your guest numbers, the season and whether the venue has its own kitchen.

Average wedding catering costs per guest by destination
DestinationTypical cost per guestWhat the figure covers
UKAround £87Reception and evening food, about £7,400 for 80 to 90 guests
SpainAround €225National average for the banquet: cocktail reception, dinner and usually the open bar
Portugal€85 to €250Catering range per guest, with premium drinks and open bars on top
Italy€150 to €300+Planning range for food and bar per guest
Greece€135 to €200Example: seated menus at a Santorini hotel group, including VAT, plus 15% service

Figures from Bridebook, Bodas.net (Informe del Sector Nupcial 2026), Zankyou, Princessa Puglia and Canaves Collection. They measure slightly different things, so use them as a guide and compare itemised quotes for your own venue and date.

Read the quote

What the per-guest price covers

Check it is included Usually in the per-guest price

The essentials

  • Canapés and drinks for the reception
  • The courses on your chosen menu
  • Wine, fizz, beer and soft drinks with dinner
  • Waiting staff, chefs and a service manager
  • Crockery, cutlery, glassware and linen
Often charged on top

The extras to ask about

  • Open bar beyond the included hours
  • Late-night food and carving stations
  • Meals for your photographer, band and planner
  • Cake-cutting fees or corkage on your own drinks
  • VAT, kitchen hire and travel at dry-hire venues
Before you book

Questions to ask your wedding caterer

Get the answers in writing, then read them again a month before the wedding. These are the questions we ask every caterer on your behalf.

Food & tasting

The menu

  • Have you cooked at our venue? Knowing the kitchen and the access saves problems on the day
  • Is the menu set or bespoke? And can dishes from our families or cultures be added?
  • When is the tasting? Is it included, and how many people can come?
  • How are allergies handled? Labelling, separate preparation and named plates
  • Is there a children's menu? And at what age does the adult price apply?
Service & staff

On the day

  • How many staff will serve? Waiting staff per table, bar staff and a service manager
  • Who supplies the kit? Crockery, glassware, linen, tables and a field kitchen if needed
  • How long is service? And what does an extra hour cost?
  • Who clears up? Including rubbish and empty bottles at the end of the night
  • Do you hold licences and insurance? Ask to see food safety and liability cover
Money & contract

The quote

  • What is included per guest? Staff, hire items, drinks and VAT
  • What costs extra? Supplier meals, cake cutting, corkage and late-night food
  • When are final numbers due? Usually a few weeks before the wedding
  • Are drinks charged by bottle opened or ordered? It makes a real difference
  • What are the payment terms? Deposit, final balance and cancellation
How we help

Catering, managed

We source the caterer, run the tasting and keep the kitchen to time on the day. Read more about our wedding planners and our wedding coordination service below.

Full and partial planning

Wedding planning

As destination wedding planners, we match chefs and caterers to your venue's kitchen, arrange tastings, compare itemised quotes and build every course into the running order.

  • Caterers matched to your venue and facilities
  • Tastings arranged before you commit
  • Clear, itemised quotes with no surprises
Wedding planning
You plan it, we run it

On-day coordination

Already booked your caterer? Our on-the-day wedding coordinators confirm final numbers and dietary needs, then keep the kitchen, bar and speeches working to the same timeline.

  • Final numbers and dietary list sent to the caterer
  • Courses timed around speeches and photographs
  • One point of contact for the kitchen and bar
On-day coordination
Kind words

Couples who loved their wedding food

★★★★★

The food was gorgeous, and the welcome drinks went down a treat. Our guests were asking who did the catering before the evening had even started!

Hannah & Jack
Wedding catering
★★★★★

We wanted something relaxed rather than overly formal, and the catering was exactly right. Great food, lovely presentation and friendly service. Nothing felt like too much trouble.

Sophie & Callum
Wedding catering
★★★★★

Honestly, the food was one of the highlights of our day. Everyone loved it, and the drinks on arrival were a lovely touch while we had our photos taken.

Megan & Ryan
Wedding catering
★★★★★

Swish Soirées really understood the atmosphere we wanted. The food was delicious, the drinks were served beautifully, and everything felt easy and well organised. We could spend time with our guests instead of worrying about the details.

Oliver & Ethan
Wedding catering
★★★★★

With two families bringing different food traditions to the table, getting the menu right mattered to us. The choices were thoughtful, everything tasted fantastic, and our guests felt included. It was exactly what we hoped for.

Leila & James
Wedding catering
★★★★★

Lovely food, great drinks and no fuss. Everyone was well looked after, and we had a brilliant day!

Erin & Patrick
Wedding catering

Read more from our couples on our testimonials page.

Why book through us

The benefits of planning catering with us

Trusted caterers

Chefs and bar teams we have worked with, who cook for weddings every week.

Matched to your venue

Caterers chosen for your venue's kitchen, power and facilities.

Tastings arranged

Try the dishes before you commit, at the venue or the caterer's kitchen.

Dietary needs covered

Allergies and special meals collected, labelled and checked for every guest.

Planned for the heat

Menus, drinks and cakes that hold up on a warm evening.

Perfect timing

Courses timed around the speeches, photographs and first dance.

Clear quotes

Itemised prices with service, staff and hire shown, so there are no surprises.

Wherever you marry

Catering arranged across Spain, Portugal, Italy, Greece and the UK.

Good to know

Wedding catering questions

Can we have a menu tasting before the wedding?

+

Yes, and we recommend it. Tastings are usually held a few months before the wedding, at the venue or the caterer's kitchen. If you cannot travel, we can arrange one closer to the date or attend on your behalf.

How do you handle dietary requirements?

+

We collect them with your RSVPs, confirm allergies with each guest where needed and give the caterer a plan with names and table numbers. Coeliac, vegan, halal, kosher-style and children's meals can all be accommodated.

Do we have to use the venue's caterer?

+

At many hotels and some estates, yes. At dry-hire fincas and private villas you choose your own. We check the venue rules first, then recommend caterers who know the site.

What is the most popular wedding catering style?

+

Sharing and family-style dining is increasingly popular, especially at barns, fincas and villas, because it suits long outdoor tables and the Mediterranean way of eating. Plated dinners remain the choice for more formal receptions.

Can you arrange food for the whole wedding weekend?

+

Yes. Welcome drinks, rehearsal dinners, hog roasts, pool parties and farewell brunches can all be planned alongside the wedding, often with the same team for consistency.

Is catering included in your wedding packages?

+

Our wedding packages include catering and service, with menus tailored to your guests. We can also plan catering on its own if you only need part of the day.

How much does wedding catering cost?

+

It depends on the style of service, the number of courses, the drinks package and whether the venue has its own kitchen. Dry-hire venues also need staff, crockery and equipment hired in. We give you an itemised quote for your date and guest numbers, so you can compare like for like.

What should we serve for late-night food?

+

Something hot, simple and easy to eat while standing, served around eleven: mini burgers, pizza, bocadillos or churros with chocolate all work well. It keeps energy up on the dancefloor and soaks up the open bar.

What food is served at a wedding?

+

Most weddings follow canapés with drinks, a starter, a main course, dessert and the wedding cake, with late-night food for the party. You do not have to follow tradition: sharing feasts, buffets, paella, grazing tables and food trucks all work well, as long as there is something for every guest.

Is a wedding buffet cheaper than a sit-down meal?

+

Often, yes, because it needs fewer waiting staff than a plated dinner. The saving depends on the dishes and the venue, though, and a lavish buffet with live stations can cost as much as a plated menu. We compare itemised quotes for both so you can decide.

How many canapés should we serve per guest?

+

As a guide, three to five per guest if dinner follows within an hour, and more if the drinks reception runs longer or there is a gap for photographs. Your caterer will confirm quantities once your timings are set.

Can we mix different catering styles?

+

Yes, and it often makes the best wedding menu. Canapés and a tapas station with drinks, a plated starter, sharing platters for the main course and a dessert table later in the evening is a popular combination.

What drinks should we serve at a wedding?

+

A typical plan is welcome drinks such as fizz, Pimm's or sangria after the ceremony, cocktails or beer and wine during the drinks reception, wine with dinner, a glass of champagne or fizz for the toast, then an open bar for the party. Always include good alcohol-free options and plenty of water.

How much wine do we need for a wedding?

+

As a rough guide, allow around half a bottle of wine per guest with dinner, plus a glass of fizz each for the toast. Summer weddings, long receptions and keen drinkers all push that up, so we confirm quantities with your caterer or bar team once your timings and guest list are set.

Can we bring our own wine to the venue?

+

At many dry-hire fincas and private villas, yes, and it can be good value. Hotels and catered venues usually require you to use their drinks packages or charge corkage. We check the venue rules before you buy anything.

Do we need to feed our suppliers?

+

It is expected, and often written into contracts, for suppliers who work through the meal, such as your photographer, videographer, band, DJ and planner. Caterers usually offer a simpler supplier meal at a lower price, so include the numbers when you confirm your guest list.

Can our menu bring together two food cultures?

+

Yes, and it makes a wedding feel very personal. We brief the caterer on the dishes that matter to both families, arrange a tasting to get them right, and can add a station or course dedicated to each tradition, with halal, kosher-style or vegetarian versions where needed.

How far ahead should we book our wedding caterer?

+

Twelve to eighteen months ahead for popular dates and caterers, especially from May to September. Once the venue is booked, the caterer is usually the next supplier to secure, because the venue's kitchen and rules shape what they can offer.

Are children's meals cheaper?

+

Usually, yes. Most caterers offer a children's menu at a reduced price, with an age limit after which the adult price applies. Very young children are often free if they do not need a meal of their own.

Can we have a private chef for our wedding?

+

Yes. Private chefs are ideal for villa weddings, smaller celebrations and the welcome dinner or brunch around a wedding. They cook in the villa's kitchen, and we arrange the staff, crockery, hire and clean-down so you can simply enjoy the meal.

Will a wedding cake survive the heat?

+

It can, with the right design and timing. Fondant and ganache cope far better than buttercream, and the cake should be delivered late and kept in a cool, shaded spot indoors until it is cut. We work with bakers who make wedding cakes for warm weather all summer.

More answers on our frequently asked questions page.

Miriam, Wedding Planner & Coordinator at Swish Soirées
About the author

Miriam, Wedding Planner & Coordinator

Miriam has six years of wedding planning behind her and an eye for detail that misses nothing. She looks after suppliers, budgets and timings for our couples, and her guides draw on what she sees working on real wedding days.

6 years' experienceSuppliers & budgetsSwish Soirées planner

Meet the team →
Pop that champagne

Let's make your event unforgettable.