Wedding coordination is a professional service focused on the smooth execution of your wedding plans, particularly in the final stages and on the wedding day itself. Unlike full wedding planning, coordination is not about designing the event from scratch, but about ensuring everything you have already planned comes together exactly as intended. A wedding coordinator steps in to manage timelines, suppliers, logistics, setup, guest flow, and problem solving, acting as the central point of control once decisions have been made. This role is essential for couples who want to enjoy their wedding day without being distracted by operational details or unexpected issues. Wedding coordination ensures that suppliers arrive on time, the venue is set up correctly, key moments happen as scheduled, and any changes are handled discreetly. Industry data consistently shows that weddings with professional coordination experience significantly fewer delays, supplier issues, and stress for couples and families. Ultimately, wedding coordination protects your investment of time, money, and emotion, allowing the celebration to unfold calmly, professionally, and seamlessly.

Focused on execution rather than design
Manages suppliers, logistics, and timing
Reduces stress for couples and families
Ensures plans are delivered exactly as intended
Provides professional oversight on the wedding day

The primary benefit of wedding coordination is peace of mind. Even the most organised couples cannot manage a wedding day while also being present, emotional, and hosting guests. A wedding coordinator removes that burden entirely. Coordination ensures that suppliers are managed professionally, timelines are followed, and issues are resolved quietly without involving you or your guests. From a practical perspective, coordinators prevent common problems such as late arrivals, miscommunication between suppliers, incomplete setups, and schedule drift. From an emotional perspective, coordination allows couples to relax, knowing someone experienced is in control. Research within the events industry shows that couples who use coordination services report significantly higher satisfaction with their wedding day experience. Coordination also protects relationships, as friends and family are not put under pressure to manage logistics. Instead, everyone can simply enjoy the celebration. In short, wedding coordination transforms a complex operational event into a smooth, enjoyable experience for everyone involved.

Removes stress and decision-making on the day
Keeps suppliers aligned and accountable
Protects the flow and atmosphere of the event
Allows guests and family to enjoy the day
Delivers a calm, professional wedding experience

Yes, wedding coordination services are fully customisable. No two weddings are the same, and coordination should reflect the structure, scale, and complexity of your event. Some couples need light-touch support, while others require more hands-on management due to destination logistics, multiple venues, or large guest numbers. We tailor our coordination services based on your venue, supplier list, timeline, and priorities. This may include additional planning meetings, extended on-the-day hours, rehearsal coordination, or guest logistics support. Customisation ensures you are not paying for unnecessary services while still receiving the level of professional oversight your wedding requires. This flexible approach is particularly important for destination weddings and multi-day celebrations, where coordination needs can vary significantly.

Services adapted to your wedding structure
Flexible support levels available
Suitable for destination and local weddings
Scaled for guest numbers and venues
Focused on your priorities and needs

Yes, your wedding will be overseen in person by a professional coordinator who is fully responsible for delivery on the day. We do not coordinate multiple weddings in different locations on the same day. This ensures complete focus, fast decision-making, and a high level of attention to detail. Your coordinator will arrive early, remain present throughout the event, and stay until all key responsibilities are completed. Being physically present allows us to manage suppliers, adjust timelines, support guests, and resolve issues in real time. This hands-on approach is essential for delivering a seamless experience and maintaining control over the event environment.

Dedicated coordinator present on the day
One wedding per coordinator per day
Early arrival and full-day coverage
Real-time issue resolution
Continuous oversight from start to finish

We intentionally limit the number of weddings we coordinate each year to maintain quality, responsiveness, and consistency. Rather than focusing on volume, we prioritise delivering a high standard of service to every couple. Destination weddings and complex events require significant preparation and hands-on coordination, which is why overbooking is avoided. Industry best practice shows that coordinators handling fewer weddings provide better outcomes, fewer errors, and higher client satisfaction. This controlled approach ensures we are prepared, focused, and fully invested in each wedding we accept.

Limited annual bookings by design
Quality prioritised over volume
Better preparation and attention to detail
Reduced risk of errors or delays
Higher client satisfaction

Yes, you will have a single, dedicated point of contact throughout the entire wedding coordination process. From the moment we begin working together, one experienced coordinator takes responsibility for overseeing your wedding, ensuring consistency, accountability, and clear communication at every stage. While we operate as a wider professional team behind the scenes, your assigned coordinator remains fully informed, fully involved, and ultimately responsible for the delivery of your day. This approach is proven to reduce miscommunication, duplicated information, and last-minute confusion, particularly when multiple suppliers and venues are involved. Having one lead coordinator means your preferences, priorities, and concerns are understood in full and carried through from early discussions to on-the-day execution. For destination weddings or complex celebrations, this continuity is especially important, as it provides clarity and reassurance throughout the process. You will always know who to contact, who is managing decisions, and who is advocating for your plans when it matters most.

One dedicated coordinator throughout the process
Clear communication and defined responsibility
Reduced risk of misunderstandings or mixed messages
Consistent oversight from planning through delivery
Professional continuity and accountability

Wedding planning and wedding coordination serve different purposes, and understanding the distinction helps couples choose the right level of support. Wedding planning focuses on the early and creative stages of the process, including venue sourcing, supplier selection, budgeting, design concepts, and styling decisions. Coordination, by contrast, is focused on execution. It ensures that the plans you have already made are delivered correctly, efficiently, and without disruption. Many couples choose coordination after planning their wedding independently, recognising that managing the wedding day itself is a professional role requiring experience and authority. Coordination involves supplier management, timeline control, logistics, guest flow, and problem solving, all handled calmly behind the scenes. Both services are valuable, but they meet different needs. Planning builds the wedding, coordination delivers it. Choosing coordination allows couples to retain creative control while still benefiting from professional oversight when it matters most.

Planning focuses on design and preparation
Coordination focuses on delivery and execution
Different levels of involvement and cost
Coordination suits organised or hands-on couples
Both services can work independently or together

Wedding coordination typically begins several weeks before the wedding, allowing enough time to review plans, confirm logistics, and prepare for a smooth handover into on-the-day delivery. For most weddings, coordination starts between four and eight weeks before the event. This timeframe allows us to review supplier contracts, finalise timelines, identify potential risks, and ensure all parties are aligned well in advance. For destination weddings or events with multiple venues, guest transport, or complex logistics, coordination often begins earlier. Starting early is essential to prevent rushed decisions and last-minute confusion. It also allows time to build contingency plans, confirm venue requirements, and ensure suppliers understand expectations. By the time the wedding day arrives, everything has already been reviewed, confirmed, and prepared, allowing the event to unfold calmly and professionally.

Typically begins 4 to 8 weeks before the wedding
Earlier start for destination or complex weddings
Time to review suppliers and logistics thoroughly
Proactive issue prevention rather than reactive fixes
Smooth transition into on-the-day coordination

Vendor recommendations are based on experience, reliability, and proven performance, never commission or incentives. We work with suppliers who consistently deliver high standards under real wedding day conditions. Our recommendations are informed by long-term professional relationships, venue familiarity, and direct experience managing suppliers in live environments. This ensures recommended vendors understand timelines, expectations, and the importance of working collaboratively on the day. Reliable suppliers significantly reduce the risk of delays, communication issues, and last-minute problems. Where couples already have suppliers booked, we work seamlessly with them, reviewing logistics and integrating them into the wider plan. Our role is not to replace your choices, but to ensure every supplier performs effectively within a professionally managed framework.

Recommendations based on quality and reliability
No commission-based referrals
Suppliers proven in real wedding environments
Familiar with venues and logistics
Trusted to perform under pressure

Yes, supplier communication is a central part of wedding coordination. Once coordination begins, we take over direct communication with all suppliers to confirm timings, access requirements, setup responsibilities, and service delivery details. This ensures consistency, avoids mixed messages, and removes pressure from you in the final weeks leading up to the wedding. On the day itself, all suppliers report to the coordinator, allowing us to manage timing, resolve questions, and handle any changes in real time. This centralised communication structure is essential for maintaining control and ensuring the event runs smoothly without unnecessary interruptions to you or your guests.

Direct supplier liaison handled by us
Clear confirmations and shared timelines
Reduced stress for couples
Improved coordination between suppliers
One professional point of control

Wedding coordination costs vary because no two weddings require the same level of operational support. Pricing depends on factors such as location, venue complexity, guest numbers, number of suppliers, whether the wedding spans multiple spaces, and how much pre-wedding involvement is needed. We price transparently and provide a clear outline of what is included, so you can make a confident decision without worrying about hidden costs. Coordination typically includes a structured handover period, supplier liaison, final confirmations, timeline creation, venue logistics planning, and on-the-day delivery, with coverage based on your schedule and event length. Destination weddings and multi-day celebrations usually require additional preparation, earlier start times, and more detailed logistics, which is reflected in the scope. We will always confirm your inclusions and any optional add-ons in writing, including support for rehearsals, welcome events, or extended evening coverage. The goal is simple: you know exactly what you are getting, what it costs, and how it protects the quality of your wedding day experience.

Transparent pricing with a clearly defined scope
Coordination includes supplier liaison, logistics, and timeline management
Costs reflect complexity, guest numbers, and coverage hours
Destination and multi-day weddings priced with realistic preparation time
No hidden fees, everything confirmed in writing

We offer wedding coordination services across Spain, Portugal, England, Ireland, Scotland, Wales, and Gibraltar, supporting both destination weddings and local celebrations. Our approach remains consistent across each location: professional planning handover, strong supplier coordination, detailed timeline management, and calm on-the-day delivery. The key difference is how we adapt to local logistics, venue expectations, and supplier practices in each region. For example, destination weddings often require additional support around travel schedules, guest transport, accommodation coordination, and multi-day event structures, particularly in coastal and resort locations. By offering coordination across multiple countries, we are able to support couples who are planning from abroad, marrying in a destination setting, or hosting guests travelling internationally. Regardless of location, our focus is on creating a seamless experience, protecting your plans, and delivering your wedding day with precision, discretion, and professionalism.

Wedding coordination across Spain, Portugal, England, Ireland, Scotland, Wales, and Gibraltar
Support for destination weddings and local celebrations
Adapted logistics planning based on regional venue and supplier practices
Experienced with coastal, countryside, city, and luxury venue styles
Consistent professional delivery, wherever you marry