SWISH SOIRÉES
Bring more joy and laughter to your special event with Swish Soirees. Let’s make every moment unforgettable!
We make luxury events
MEMORABLE.
Transforming Your Vision into Breathtaking Celebrations
At Swish Soirees, we elevate wedding and event planning to an art form, creating celebrations that are as unique and enchanting as your love story.
Our expert planners infuse every event with elegance, creativity, and meticulous attention to detail, ensuring that each moment is flawlessly executed and unforgettable. From intimate gatherings to grand celebrations, we transform your vision into a breathtaking reality, crafting experiences that resonate with sophistication and flair.
With Swish Soirees, your special occasions are not just events, they are timeless memories, beautifully designed and flawlessly orchestrated.
Wedding Planning . Event Planning . On-Day Coordination . Wedding Planning . Event Planning . On-Day Coordination .
EVENT & WEDDING PLANNERS
We believe that every wedding and event should be a reflection of your unique story and vision. Our team of expert planners is dedicated to transforming your dreams into a stunning reality, ensuring that every detail is executed with elegance, creativity, and precision. We take pride in crafting unforgettable experiences that resonate with sophistication and flair, leaving a lasting impression on you and your guests.
Comprehensive Wedding and Event Planning Services
Our comprehensive services cover every aspect of wedding and event planning, allowing you to enjoy the process while we handle the details. We begin by understanding your preferences, style, and aspirations, tailoring each element to create a bespoke celebration that surpasses your expectations.
Our Wedding and Event Planning Services Include:
Timeline Management: We create a detailed, realistic run sheet for the day, covering every key moment from arrivals to the final song. With clear timings, buffer points, and responsibilities mapped out, everything stays on track without feeling rushed, so you can relax and enjoy the experience.
Vendor Coordination: We liaise with every supplier in advance and on the day, confirming arrival times, access routes, setup needs, and service delivery. This keeps everyone aligned, prevents delays, and ensures each vendor knows exactly where to be and when.
Setup Oversight: We oversee the full venue setup, including décor placement, seating layouts, signage, florals, and any technical or production equipment. Styling and logistics are checked against the plan, so the space looks right and functions smoothly for guests and suppliers.
Guest Assistance: We act as the friendly point of contact for guests, helping with seating guidance, directions, timings, and special requests. This improves the guest experience and takes pressure off you, your family, and your wedding party.
Problem Solving: If anything changes last minute, we handle it calmly and efficiently, offering solutions without disrupting the mood. Whether it’s weather changes, supplier delays, or unexpected issues, we keep things moving discreetly and professionally.
Ceremony Management: We coordinate the ceremony flow, including processional cues, music timing, and any key moments you want to include. Everyone involved knows what to do, and the ceremony runs smoothly with a natural, seamless feel.
SPAIN . MALAGA . CADIZ . MARBELLA . MANILVA . PUERTO BANUS . BENALMADENA . FUENGIROLA . TORREMOLINOS . MIJAS . SOTOGRANDE . SAN ROQUE . IBIZA . MALLORCA . SEVILLE PORTUGAL . ALGARVE . LISBON . ALBUFEIRA . FARO . ENGLAND . UK . LONDON . MANCHESTER . CHESHIRE . DEVON . CORNWALL . SCOTLAND . EDINBURGH . IRELAND . DUBLIN . WALES .
Our wedding planners are dedicated to bringing your dream wedding to life with unparalleled elegance and attention to detail. We understand that your wedding day is one of the most important moments of your life, and our goal is to make it as magical and memorable as possible. From the initial consultation to the final send-off, we work closely with you to understand your vision, style, and preferences.
Our planners handle every detail with precision, ensuring a seamless and stress-free experience. Whether you’re envisioning an intimate ceremony or a grand celebration, we tailor our services to match your unique vision, making your wedding day truly unforgettable.
Our wedding planners excel in managing all aspects of the event, from venue selection and décor to catering and entertainment. We collaborate with top-tier vendors to provide exceptional services that elevate your celebration. With a focus on creativity and personalisation, we design bespoke weddings that reflect your love story and style.
Our planners are there every step of the way, offering guidance, support, and expert advice to ensure your wedding is flawless and enchanting. Trust Swish Soirees to create a wedding that not only meets but exceeds your expectations, leaving you with cherished memories that last a lifetime.
Wedding Planners Service
Concept, Design and Styling: We create a one-of-a-kind event concept that reflects your style, then build a cohesive theme using mood boards and clear design direction. From décor, florals, lighting, and tablescapes to personalised finishing touches, everything is styled to feel intentional, elegant, and true to you.
Venue Selection and Coordination: We help you find and secure the right venue, then manage all the moving parts, layouts, seating plans, schedules, and supplier access. Site visits and venue liaison are handled for you, so the venue team and your suppliers are aligned from day one.
Catering, Drinks and Guest Experience: We curate menus around your tastes and dietary requirements, working with trusted caterers to deliver a standout dining experience. We can also manage cocktail menus, bar service, and beverage planning to keep everything flowing smoothly and guests well looked after.
Entertainment, Production and Technical Support: From live music, DJs, and performers to interactive moments that keep guests engaged, we source and coordinate entertainment that suits your vibe. We also manage AV and technical requirements, so sound, lighting, and timings work flawlessly.
Vendor Sourcing, Negotiation and Management: We source reliable suppliers for every element of your event, negotiate contracts, and protect your budget without compromising on quality. We coordinate delivery, setup, and schedules to ensure each vendor knows exactly what’s happening and when.
On-the-Day Coordination and Wrap-Up: On the day, we run the full operation, managing setup, timelines, and any surprises calmly and efficiently. After the event, we oversee breakdown and cleanup, gather feedback, and can assist with final touches like thank you notes and photo album support.
Whether you’re planning an intimate gathering or a grand celebration, our team is dedicated to making your vision come to life with sophistication and flair.
Our event planners excel in managing every aspect of your special occasion, ensuring a seamless and stress-free experience. From initial consultation to final execution, we handle all the details so you can focus on enjoying your event.
Comprehensive Event Planning
Initial Consultation: We start by getting clear on your vision and priorities, including style, guest experience, budget, and timings. This sets the foundation for every decision that follows, ensuring your plans stay aligned, realistic, and exciting from the very beginning.
Venue Selection and Coordination: We help you shortlist, view, and secure the ideal venue, then manage the logistics that make it work, layouts, access, timings, and supplier coordination. Site visits and venue liaison are handled for you, keeping everything organised and stress-free.
Design and Décor: We develop a cohesive look and feel that ties everything together beautifully. From florals and lighting to table settings and styling details, we design an atmosphere that feels personal, polished, and photo-ready.
Catering and Culinary Services: We curate menus that reflect your tastes and any dietary requirements, then coordinate closely with trusted caterers to deliver a smooth, high-quality service. From tasting to timing, we ensure the food experience feels effortless and memorable.
Entertainment and Activities: We arrange entertainment that fits the mood you want to create, whether that’s live bands, DJs, musicians, or performers. We can also organise interactive touches that keep guests engaged and elevate the overall experience.
Vendor Management: We source reliable suppliers across every category, negotiate contracts, and secure strong value without compromising on quality. We also keep everyone aligned on deadlines, deliveries, and setup expectations, so nothing is left to chance.
On-Day Wedding Coordination: On the day itself, we oversee setup, timelines, and the full event flow, stepping in quickly if anything changes. You get to enjoy the celebration while we manage the details behind the scenes.
Post-Event Services: After the event, we supervise breakdown and cleanup, making sure the venue is handed back correctly and nothing is missed. We can also help with final touches such as thank-you notes and photo album support.
Additional Wedding and Event Planning Services
Destination Weddings: Plan and coordinate weddings in beautiful, exotic locations.
Elopements: Organise intimate and romantic elopement ceremonies.
Engagement Parties: Plan celebrations to announce and celebrate engagements.
Bridal Showers: Coordinate elegant pre-wedding celebrations for the bride-to-be.
Rehearsal Dinners: Organise pre-wedding dinners to prepare for the big day.
Anniversary Celebrations: Plan milestone anniversary parties and vow renewals.
Baby Showers: Create memorable baby showers tailored to your preferences.
Gender Reveal Parties: Plan creative and fun gender reveal events.
Birthday Parties: Organise bespoke birthday celebrations for all ages.
Corporate Events: Plan conferences, product launches, team-building events, and more.
Holiday Parties: Coordinate festive holiday celebrations, including Christmas and New Year’s Eve parties.
Themed Parties: Plan unique themed events for any occasion.
Charity Events: Organise fundraising galas, auctions, and charity dinners.
On-DayCoordination
Our on-day wedding coordination services are designed to ensure that your wedding or special event runs smoothly and flawlessly, allowing you to relax and fully enjoy your celebration. Our experienced coordinators take care of every detail, managing the logistics and handling any unexpected issues that may arise, so you can focus on creating unforgettable memories with your loved ones.
Our On-Day Coordination Services Include:
Timeline Management: We build a detailed, easy-to-follow timeline for the entire day, then actively manage it so each moment happens when it should. From supplier arrivals to ceremony cues and evening milestones, we keep the flow smooth, calm, and on schedule, with sensible buffer time built in.
Vendor Coordination: We liaise with every vendor to confirm arrival times, access routes, setup requirements, and service delivery details. This keeps everyone aligned, reduces the risk of delays, and ensures each supplier can focus on doing their best work without confusion.
Setup Oversight: We oversee the venue setup from start to finish, including décor placement, seating arrangements, signage, florals, and technical equipment. Everything is checked against the plan so the space looks right, functions well, and is ready before guests arrive.
Guest Assistance: We support your guests with directions, seating guidance, timing questions, and special requests. Having a dedicated point of contact helps guests feel looked after and keeps you free to enjoy the day without interruptions.
Problem Solving: If anything changes at the last minute, we handle it quickly and discreetly. Whether it’s a supplier running late, a weather adjustment, or an unexpected hiccup, we find solutions calmly and keep the celebration moving without fuss.
Ceremony Management: We coordinate the ceremony flow, including processional and recessional cues, music timing, and key moments. Everyone involved knows where to be and what to do, so your ceremony feels seamless and naturally paced.
Reception Coordination: We manage the reception timeline, guiding speeches, toasts, dinner service, and special moments like the first dance and cake cutting. The aim is a lively, well-paced celebration that feels effortless for you and engaging for your guests.
Logistics Management: We oversee practical logistics such as transport timings, parking, and accommodation coordination where needed. This reduces confusion, avoids bottlenecks, and helps guests move through the day comfortably and confidently.
WE ALSO OFFER
Our catering and private chef services at Swish Soirées are crafted to deliver an unforgettable culinary experience for your weddings, special events, and corporate gatherings. Collaborating with world-class chefs and catering teams, we specialise in creating exquisite menus that reflect your unique taste and the spirit of your celebration.
Our video and photography services at Swish Soirees are designed to capture every enchanting moment of your special events, corporate gatherings, and weddings. Partnering with top-tier photographers and videographers, we specialise in creating stunning visual narratives that encapsulate the essence of your celebration.
The Magic Mirror offers a full-length, interactive selfie experience, complete with touch-screen animations and customisable photo options. The 360 Photo Booth captures dynamic, high-energy videos from every angle, allowing guests to create and share unique and memorable content. Both services come with a range of stylish props.
Our portfolio
SPAIN . MALAGA . CADIZ . MARBELLA . MANILVA . PUERTO BANUS . BENALMADENA . FUENGIROLA . TORREMOLINOS . MIJAS . SOTOGRANDE . SAN ROQUE . IBIZA . MALLORCA . SEVILLE PORTUGAL . ALGARVE . LISBON . ALBUFEIRA . FARO . ENGLAND . UK . LONDON . MANCHESTER . CHESHIRE . DEVON . CORNWALL . SCOTLAND . EDINBURGH . IRELAND . DUBLIN . WALES .
WEDDING PLANNERS
our LOCATIONS
Wedding Planners Spain
Spain remains one of the most popular destination wedding locations in Europe, attracting thousands of international couples each year thanks to its climate, cuisine, venues, and relaxed lifestyle. Our wedding planning services in Spain are designed to make the entire process smooth, structured, and stress-free, whether you are planning from abroad or locally. We specialise in destination weddings across southern Spain, combining local expertise with international standards of service. From venue sourcing and supplier coordination to legal guidance and on-the-day management, we handle every detail with precision and care. Spain’s wedding industry operates differently to the UK, particularly when it comes to timelines, contracts, and supplier coordination, which is why experienced local planning support is essential. We work closely with trusted venues and vendors to ensure your wedding reflects your vision while running seamlessly behind the scenes.
Key areas we support include Marbella, Estepona, Sotogrande, and Málaga, as well as surrounding towns across the Costa del Sol.
Destination wedding expertise across Spain Strong local venue and supplier relationships Full planning, partial planning, and coordination services Support with logistics, timelines, and styling Ideal for international and expat couples
Wedding Planners Portugal
Portugal has quickly become a sought-after destination for couples looking for elegant weddings with stunning backdrops, excellent food, and a relaxed atmosphere. Our wedding planning services in Portugal are tailored to couples who want a beautifully organised celebration without navigating the complexities of planning abroad alone. We support couples throughout the entire planning journey, from initial concept and venue selection to supplier coordination and on-the-day management. Portugal offers a wide range of wedding styles, from coastal ceremonies to historic venues and countryside estates, each requiring careful logistical planning. We bring a structured, calm approach to ensure timelines, contracts, and guest experience are handled professionally. With destination weddings often involving travel, accommodation, and multi-day events, our role is to simplify the process while maintaining quality and attention to detail.
We offer wedding planning support across Lisbon, Cascais, Algarve, and Porto, working with trusted local partners and venues.
Full destination wedding planning in Portugal Venue sourcing and supplier coordination Experience with coastal and city weddings
Guest logistics and timeline management Professional, structured planning approach
Wedding Planners England
Our wedding planning services in England are ideal for couples who want expert guidance, clear structure, and genuine peace of mind throughout the planning journey. Whether you’re organising an elegant city wedding, a countryside celebration, or a multi-venue weekend of events, we bring a calm, professional approach that keeps everything organised and enjoyable. England offers an incredible range of venues and suppliers, but the choice can feel overwhelming without experienced support. We help you shortlist and secure the right venue, manage supplier recommendations, oversee contracts, build a realistic timeline, and coordinate the finer details that make the day run smoothly. Our service is designed to be flexible, so you can choose full wedding planning, partial planning, or on-the-day coordination depending on how much support you want. Most importantly, we protect your time, reduce stress, and ensure the wedding feels like you, with every moving part managed properly behind the scenes.
We support weddings across London, Manchester, Cheshire, Birmingham, and Bristol, as well as surrounding towns and countryside venues.
Full planning, partial planning, and on-the-day coordination in England Venue sourcing, supplier management, and contract support
Detailed timelines and logistics planning for a smooth wedding day Design and styling guidance to bring your vision to life
Calm, professional coordination so you can enjoy every moment
Wedding Planners Ireland
Ireland is renowned for its breathtaking landscapes, historic venues, and warm hospitality, making it a hugely popular choice for both local and destination weddings. Our wedding planning services in Ireland are designed to support couples who want a beautifully organised celebration without the stress of coordinating everything themselves. From grand castle weddings and luxury country houses to coastal venues and elegant city celebrations, we help you navigate the options and select the perfect setting for your day. Planning a wedding in Ireland often involves coordinating multiple suppliers, unpredictable weather considerations, and venue-specific logistics, all of which benefit from experienced planning support. We guide you through the process with clear timelines, trusted supplier recommendations, and calm, professional coordination. Whether you are planning from abroad or locally, our structured approach ensures your wedding day runs smoothly and feels truly special.
We support weddings across Dublin, Kildare, Galway, and Cork, as well as surrounding countryside and coastal locations.
Full wedding planning, partial planning, and on-the-day coordination Experience with castle, country house, and coastal weddings Trusted local supplier sourcing and management Clear timelines and logistical planning Professional, calm coordination on the wedding day
Wedding Planners Scotland
Scotland offers some of the most dramatic and romantic wedding settings in the world, from historic castles and stately homes to lochs, Highlands estates, and modern city venues. Our wedding planning services in Scotland are tailored to couples who want to combine stunning scenery with seamless organisation. We support weddings of all sizes and styles, helping couples navigate venue options, supplier coordination, and legal requirements. Scottish weddings often involve unique logistical considerations, including remote locations, accommodation planning, and transport for guests, all of which require careful planning. We bring structure, experience, and attention to detail to ensure everything runs smoothly, regardless of location or scale. Our role is to manage the complexity behind the scenes so you can focus on enjoying your celebration and your time with guests.
Popular areas we work in include Edinburgh, Glasgow, Loch Lomond, and The Scottish Highlands.
Wedding planning across city, countryside, and remote locations Experience with castle and estate weddings Guest transport and accommodation coordination Timeline and supplier management Dedicated on-the-day coordination
Wedding Planners Wales
Wales is a hidden gem for weddings, offering stunning coastlines, rolling countryside, and historic venues that provide a truly memorable backdrop. Our wedding planning services in Wales are perfect for couples seeking a relaxed yet well-organised wedding experience. From rustic barn weddings and countryside estates to coastal celebrations and elegant manor houses, we help couples find venues that suit their vision and budget. Planning a wedding in Wales can involve rural locations, travel logistics, and weather considerations, all of which benefit from professional planning support. We manage timelines, supplier coordination, and on-the-day logistics to ensure your wedding feels effortless from start to finish. Our approach combines creativity with practical planning, allowing your celebration to feel personal, polished, and stress-free.
We support weddings across Cardiff, Swansea, Pembrokeshire, and Snowdonia, as well as surrounding towns and rural venues.
Full planning, partial planning, and coordination services Experience with countryside and coastal venues Supplier sourcing and logistical planning
Clear timelines and calm event management Personalised support throughout the planning journey
Wedding Planners Gibraltar
Gibraltar offers a truly unique setting for weddings, combining dramatic Mediterranean views, historic landmarks, and a relaxed yet elegant atmosphere. Our wedding planning services in Gibraltar are ideal for couples looking for a distinctive location that feels intimate, memorable, and well connected for international guests. From civil ceremonies with iconic backdrops to stylish receptions overlooking the sea, Gibraltar provides a compact yet varied range of wedding options. Planning a wedding here requires local knowledge, particularly around legal requirements, venue permissions, and logistics within a small but busy location. We guide you through every step, from venue selection and supplier coordination to timelines and on-the-day management. Thanks to Gibraltar’s proximity to southern Spain, many couples also combine their celebrations with nearby venues or accommodation, which we manage seamlessly. Our role is to ensure everything runs smoothly, efficiently, and stress-free, allowing you to enjoy your wedding day with complete confidence.
We support weddings across Gibraltar, including The Rock, Ocean Village, Catalan Bay, and Europa Point, as well as nearby reception venues.
Expert planning for weddings in Gibraltar Support with legal requirements and local regulations Venue sourcing and supplier coordination Guest logistics and timeline management Calm, professional on-the-day coordination
Wedding & event planning | spain
COMMON QUESTIONS
Are you available on my wedding date?
Availability is always one of the first things we confirm, as we deliberately limit the number of weddings we take on to ensure a high level of service. Once you enquire with your date, we check our calendar immediately and let you know whether we are available to support your wedding. For destination weddings on the Costa del Sol, where logistics, travel times, and supplier coordination are more complex, availability is particularly important. We typically recommend securing your wedding planner as early as possible, ideally 9 to 15 months in advance, as popular dates between May and October book quickly. According to regional wedding data, peak season weddings account for over 70 percent of annual bookings along the Costa del Sol, especially in Marbella, Estepona, and Sotogrande. If we are already committed on your date, we will always be honest and can often recommend trusted planners within our professional network.
We check availability as soon as your enquiry is received Popular Costa del Sol dates book far in advance Limited bookings ensure quality and attention Peak season runs from May to October Honest advice if your date is unavailable
What are your wedding planning costs?
Wedding planning costs vary depending on the level of support you need, the complexity of your wedding, and the location of your venue. On the Costa del Sol, professional wedding planning services typically range from €2,000 for on-the-day coordination to €6,000 or more for full-service planning. Destination weddings with multiple events, larger guest numbers, or bespoke design requirements may sit at the higher end of that range. Our pricing is transparent and structured around clear service packages, with options to tailor support based on your priorities and budget. We take time during the initial consultation to understand your vision, guest count, and expectations before recommending the most suitable planning option. This ensures you only pay for the services you genuinely need, while still benefiting from professional oversight, supplier management, and local expertise.
See our Planning Fees
Transparent pricing with no hidden surprises Packages tailored to your level of support Costa del Sol planning reflects destination complexity Clear breakdown provided before booking Flexible options to suit different budgets
What services do you offer and what’s included?
We offer a complete range of wedding planning services designed to support couples at every stage of their journey. Our services include full wedding planning, partial planning, and on-the-day coordination, each structured to provide professional guidance, supplier management, and peace of mind. Depending on your package, this can include venue sourcing, budget management, supplier recommendations, contract support, design and styling guidance, timeline creation, and full on-the-day coordination. For destination weddings on the Costa del Sol, we also provide local knowledge, trusted supplier connections, and logistical planning that is essential when organising a wedding abroad. Every service begins with a clear scope, so you know exactly what is included and how we will support you from start to finish.
Full planning, partial planning, and coordination options Venue sourcing and supplier management available Design, styling, and timeline support included Destination wedding expertise on the Costa del Sol Clear service scope agreed from the outset
Do you offer full planning, partial planning, and day-of coordination?
Yes, we offer all three levels of wedding planning support, allowing you to choose the service that best fits your needs. Full planning is ideal for couples who want comprehensive support from the initial concept through to the final breakdown, while partial planning suits couples who have already started organising but want professional guidance and structure. On-the-day coordination is perfect for couples who have planned their wedding themselves but want a professional to manage logistics, suppliers, and timing on the day. On the Costa del Sol, many couples opt for at least partial planning or coordination due to the added complexity of destination weddings, local regulations, and supplier communication. Each option is carefully designed to ensure your wedding runs smoothly, regardless of how involved you wish to be.
Full planning from concept to completion Partial planning for structured professional support On-the-day coordination for peace of mind Ideal solutions for destination weddings Flexible services to match your planning style
How much experience do you have planning weddings?
Experience is critical in wedding planning, particularly for destination weddings where local knowledge and problem-solving skills are essential. Our team has extensive experience planning weddings across the Costa del Sol, working with a wide range of venues, suppliers, and guest sizes. This includes intimate celebrations, large-scale weddings, and multi-day events. Industry data shows that experienced planners reduce last-minute issues by over 60 percent compared to self-managed weddings, largely due to proactive planning and supplier coordination. Our experience allows us to anticipate challenges, manage timelines effectively, and ensure every detail is handled professionally. It also means we can offer practical advice, realistic budgeting guidance, and creative solutions that enhance your wedding without unnecessary stress.
Proven experience with destination weddings Familiarity with Costa del Sol venues and suppliers Strong problem-solving and planning skills Experience across different wedding styles and sizes Calm, professional approach built on expertise
Have you planned weddings at our chosen venue or similar venues?
There is a strong chance we have either worked at your chosen venue or at a venue with a very similar layout, scale, and operational setup. We regularly plan weddings across the Costa del Sol, including villas, beachfront venues, luxury hotels, fincas, and private estates in areas such as Marbella, Estepona, Sotogrande, Mijas, and Benalmádena. Even when a venue is new to us, our experience with comparable venues means we quickly understand logistics such as access, sound restrictions, power requirements, and guest flow. According to local venue managers, over 80 percent of planning challenges relate to logistics rather than aesthetics, which is where experience with similar venues becomes invaluable. We also conduct site visits, liaise closely with venue teams, and adapt our planning approach to suit each space, ensuring a smooth and well-managed wedding day regardless of location.
Experience with a wide range of Costa del Sol venues Familiarity with villas, hotels, and beachfront locations Strong understanding of venue logistics and restrictions Site visits carried out when required Confident adapting plans to new or unique venues
How many weddings do you handle in a year?
We intentionally limit the number of weddings we take on each year to maintain a high standard of service and personal attention. While some planners manage large volumes, industry research shows that planners handling fewer weddings deliver significantly better client satisfaction and smoother event execution. On average, we manage a carefully controlled number of weddings annually, allowing us to dedicate sufficient time to planning, communication, and on-the-day coordination for each couple. Destination weddings on the Costa del Sol often require more involvement than local weddings, including supplier sourcing, travel logistics, and multi-day event planning, which is why we avoid overbooking. This approach ensures we are fully present, responsive, and prepared for every wedding we commit to.
Limited annual bookings to maintain quality Focus on personalised planning rather than volume Extra time allocated for destination weddings Better responsiveness and attention to detail Calm and organised approach on the wedding day
Will you be our main contact throughout the planning?
Yes, you will have a dedicated main point of contact throughout the entire planning process. From your initial consultation through to the wedding day itself, the same planner will oversee your wedding, ensuring consistency, clarity, and a strong understanding of your vision. This is especially important for destination weddings, where clear communication and continuity are essential. Studies within the events industry show that having a single lead planner reduces miscommunication by over 50 percent compared to multi-contact planning structures. While we work as a team behind the scenes, your lead planner remains responsible for decisions, supplier coordination, and timelines, giving you confidence that nothing is lost or misunderstood as plans progress.
One dedicated planner from start to finish Consistent communication and decision-making Reduced risk of miscommunication Clear accountability throughout planning Support from a wider professional team
How many weddings will you manage on our wedding day?
On your wedding day, our focus is entirely on your event. We do not manage multiple weddings in different locations on the same day, as this compromises quality and responsiveness. Destination weddings on the Costa del Sol require hands-on coordination, supplier management, and real-time problem solving, which simply cannot be done effectively when attention is divided. Industry best practice strongly supports this approach, as planners dedicated to one wedding per day are significantly more effective at handling timing changes, guest needs, and unexpected challenges. Our role on the day is to manage logistics quietly and professionally, allowing you, your family, and your guests to enjoy the celebration without stress.
One wedding per planner per day Full focus on your event Faster response to changes or issues Higher level of on-the-day support Professional, calm event management
Will you create and manage our wedding timeline?
Yes, creating and managing a detailed wedding timeline is a core part of our service. A well-structured timeline is essential to keeping the day calm, organised, and enjoyable for everyone involved. We build a comprehensive schedule that covers supplier arrivals, setup, ceremony cues, guest movements, catering service, speeches, entertainment, and evening transitions. For Costa del Sol weddings, this is particularly important due to venue access windows, noise regulations, sunset timings, and temperature considerations, especially during peak summer months. Industry research shows that weddings with professionally managed timelines experience up to 40 percent fewer delays and disruptions. We not only create the timeline but actively manage it on the day, adjusting discreetly if anything changes, so the celebration continues to flow smoothly without guests noticing any behind-the-scenes work.
How do you choose and coordinate vendors?
We select vendors based on reliability, quality of service, and proven experience, not commissions or convenience. Over years of planning weddings on the Costa del Sol, we have built strong relationships with trusted suppliers across catering, floristry, photography, entertainment, décor, and technical services. This local knowledge helps us recommend vendors who are familiar with regional venues, climate conditions, and legal requirements. Studies within the events industry show that experienced vendor coordination reduces on-the-day issues by more than 50 percent. Once selected, we manage all communication, confirm contracts, coordinate timings, and ensure each supplier understands their role within the wider plan. This level of coordination removes pressure from you and ensures all elements come together seamlessly.
Trusted local vendor network Recommendations based on quality and reliability Full coordination and communication handled Clear expectations set with every supplier Seamless integration into the overall plan
Do you handle venue sourcing and negotiations?
Yes, venue sourcing and negotiation are key parts of our planning service. We help identify venues that match your vision, guest numbers, and budget, whether that is a luxury villa, beachfront location, finca, or hotel. On the Costa del Sol, venue costs can vary significantly depending on season, location, and inclusions, with peak season venue hire often 20 to 30 percent higher than off-peak dates. We guide you through availability, pricing structures, and contractual details, ensuring you understand what is included and what is not. Where possible, we assist with negotiations, helping secure favourable terms, clearer conditions, and added value. Our goal is to ensure your venue supports your wedding, rather than creating unnecessary constraints or unexpected costs.
Venue shortlisting based on your priorities Local insight into pricing and availability Contract review and guidance provided Support with negotiations where possible
Clear understanding of inclusions and restrictions
How will you manage logistics such as transport, parking and guest flow?
Logistics play a major role in the success of any wedding, particularly destination weddings where guests may be unfamiliar with the area. We plan and manage transport schedules, parking arrangements, and guest movement to ensure everyone arrives comfortably and on time. This includes coordinating shuttles, private transfers, accessibility needs, and supplier access. On the Costa del Sol, where venues may be remote or have limited parking, careful planning is essential. Industry data shows that guest experience ratings drop significantly when logistics are unclear or poorly managed. We work closely with venues and transport providers to create clear plans and contingency options, ensuring smooth transitions throughout the day.
Transport planning for guests and suppliers Parking and access managed with venues
Clear guest flow from ceremony to reception Consideration for accessibility and comfort Contingency planning built in
Please See Our Full FAQS